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Role of the Defense Health Agency (DHA) Privacy and Civil Liberties Office

The Privacy Act of 1974, as amended (Privacy Act), as implemented within the Department of Defense (DoD) by DoD 5400.11-R, applies to each system of records maintained by a DoD Component. A “system of records” is a group of records containing an individual’s personally identifiable information (PII) maintained by a DoD Component and from which the individual’s PII is retrieved by information unique to the individual. The DHA Privacy and Civil Liberties Office helps assure compliance with the requirements of the Privacy Act and DoD 5400.11-R by:

  • Serving as the point-of-contact for program managers for review of policies and practices that apply to new or existing DHA systems of records.
  • Coordinating the drafting of the system of records notice (SORN) required in order to collect information that will be stored in a system of records as necessary regarding development, alterations, amendments, changes, or deletions, for submission to the Defense Privacy and Civil Liberties Office.
  • Maintaining the DHA inventory of SORNs.

The SORNs listed below are all assigned to DHA. Some SORNs may have a system identifier starting with a "D" because of that SORN's previous assignment to the Office of Secretary of Defense/Joint Staff and will soon be republished to have a system identifier starting with an "E."

Defense Health Agency (EDHA)

EDHA 04 DoD: Defense Bone Marrow Donor Program

EDHA 05: Military Deployment Issues Files

EDHA 06: Designated Provider Managed Care System Records

EDHA 07: Military Health Information System

EDHA 08: Health Affairs Survey and Study Data Base

EDHA 09: Medical Credentials/Risk Management Analysis System (CCQAS)

EDHA 10: DoD Women, Infants, and Children Overseas Participant Information Management System

EDHA 11: Defense Medical Human Resources System internet (DMHRSi)

EDHA 12: Third Party Collection System

EDHA 16 DoD: Special Needs Program Management Information System (SNPMIS)

EDHA 17 DoD: Defense Nutrition Management Information System (NMIS)

EDHA 18: Research Regulatory Oversight Records

EDHA 19: Defense Occupational & Environmental Health Readiness System - Industrial Hygiene (DOEHRS-IH)

DHA 20 DoD: Department of Defense Suicide Event Report (DoDSER) System

DHA 22: Medical Situational Awareness in the Theater (MSAT)

EDHA 23: Pharmacy Data Transaction Service (PDTS)

EDHA 24: Defense and Veterans Eye Injury and Vision Registry (DVEIVR)


Defense Health Agency – TRICARE (EDTMA)

EDTMA 01: Health Benefits Authorization Files

EDTMA 02: Medical/Dental Care and Claims Inquiry Files

EDTMA 03: Legal Opinion Files

EDTMA 04: Medical/Dental Claim History Files



“On October 1, 2013, the Department of Defense established the Defense Health Agency (DHA) to manage the activities of the Military Health System. These activities include those previously managed by TRICARE Management Activity (TMA), which was disestablished on the same date. During the next several months, all TMA websites will change to reflect the new DHA. We appreciate your patience during this transition."
DoD Seal
7700 Arlington Boulevard, Suite 5101, Falls Church, VA 22042-5101
The appearance of hyperlinks to external Web sites does not constitute endorsement by the TRICARE Management Activity of these Web sites or the information, products or services contained therein. For other than authorized government activities, TRICARE Management Activity does not exercise any editorial control over the information you may find at other locations. Such links are provided consistent with the stated purpose of this DoD Web site. Accessibility/Section 508