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Records Freeze

A records freeze is any action or event that will prevent the lawful destruction of records. Examples include:

  • Litigation
  • Updating a records control schedule
  • Re-processing, re-engineering
  • Disasters

In the Event of a Records Freeze:

  • Halt the destruction of all record material immediately
  • Work with the responsible parties to identify and narrow the scope of material affected
  • Address the records management issues that will arise from a "freeze," such as space
  • Records that could (and should) have been destroyed prior to a "freeze" must now be retained. If the records control schedule (Administrative Instruction 15) was not followed and record material still remains on hand past its disposition date, it may not be destroyed until the freeze has been lifted

Responsive Documents

  • Records freezes are not only limited to information that constitutes the legal definition of a “record,” but may also include drafts, working papers, and other non-record material, regardless of media
  • Should an office have responsive documents that do not necessarily meet the criteria of a Federal record, the documents still must be retained

Please contact RecordsManagement@dha.mil for additional information on TMA's current records freezes.

“On October 1, 2013, the Department of Defense established the Defense Health Agency (DHA) to manage the activities of the Military Health System. These activities include those previously managed by TRICARE Management Activity (TMA), which was disestablished on the same date. During the next several months, all TMA websites will change to reflect the new DHA. We appreciate your patience during this transition."
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The appearance of hyperlinks to external Web sites does not constitute endorsement by the TRICARE Management Activity of these Web sites or the information, products or services contained therein. For other than authorized government activities, TRICARE Management Activity does not exercise any editorial control over the information you may find at other locations. Such links are provided consistent with the stated purpose of this DoD Web site. Accessibility/Section 508