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Acquisition Policy Memos

Nomination of a Contracting Officer’s Representative (COR) for Service Contracts Within the TRICARE Management Activity – This memorandum, dated October 8, 2008, and its attachment provides guidance on the nomination and appointment of CORs within TMA. 

The Use and Management of Time and Material and Labor Hour Contracts Within TRICARE Management Activity – This memorandum, dated September 19, 2008, reinforces guidance issued by the Defense Procurement and Acquisition Planning (DPAP) office regarding the use of T&M and Labor Hour type contracts.   (Attachment 1)  (Attachment 2) 

TRICARE Management Activity Interim Guidance on In-Sourcing New and Contracted Out Functions – This memorandum, dated July 14, 2008, provides interim guidance for implementing new Department of Defense guidelines and procedures on-sourcing of new and contracted out functions. 

Management of TRICARE Management Activity Non-Purchased Care Contracts – This memorandum, dated March 26, 2008, provides guidance regarding the appropriate management and oversight of TRICARE Management Activity non-purchased contracts by TMA government employees. 

Policy for the Acquisition of Non-Purchased Care Support – This memorandum, dated October 01, 2009, provides updated TMA policy regarding the acquisition of Non-Purchased Care support and rescinds the previous Policy for the Acquisition of Non-Purchased Care Support, dated March 20, 2007.  The supporting TMA Guide for the Acquisition of Non-Purchased Care Support, which provides guidance on the acquisition of non-purchased care support within TMA, has been updated to reflect this change in policy.    

Delegation of Authority to Enter into Interservice and Interagency Agreements – This memorandum from the Director, TMA, dated September 18, 2009, delegates authority to the Deputy Director, TMA, to enter into interservice and interagency support agreements on behalf of TMA. 

Delegation of Authority to Enter into Interservice and Interagency Agreements under $500K – This memorandum from the Director, TMA, dated September 18, 2009, delegates authority to the Director, Acquisition Management & Support (AM&S), to enter into interservice and interagency support agreements under $500K on behalf of TMA.

Procurement Actions for Severable Services – This memorandum, dated June 14, 2006, highlights recent guidance from the DoD Comptroller on procuring severable services through a non-DoD contracting office, not subject to the Economy Act.    (Attachment 1)

Contract Surveillance for Non-Purchased Care Service Contracts – This memorandum, dated February 9, 2006, announces a program of TPS Acquisition Manager visits to check, advise and assist with the contract administration and contract surveillance practices of task order Contracting Officer Representatives (CORs) within the TMA requiring activities.  (Attachment 1)

Approving Payments under Cost Reimbursement, Time & Material, and Labor Hour Contracts – This memorandum, dated September 28, 2009, reiterates recent DPAP policy stating DCAA has sole authority to approve interim vouchers, and the Administrative Contracting Officer has sole authority for approving final invoices for Cost reimbursement, Time & Material, and Labor Hour Contracts.  Payments under these types of contracts may not be approved by TMA Contracting Officer’s Representatives (CORs) using Wide Area Workflow (WAWF).  This memorandum also rescinds the TMA requirement that two Government Officials approve all other invoice and receiving reports prior to forwarding for payment, as established in the Oversight for Receiving Report policy directly below. 

Oversight for Receiving Reports – This policy, dated May 18, 2005, outlines TMA oversight policy for receiving reports.  This replaces TMA policy memo subject:  Policy Memo Requiring Additional Oversight for Receiving Reports (DD Form 250), dated September 16, 2002.  (Attachment 1)

Interagency Acquisition Support - Policy RevisionThis memorandum, dated December 14, 2004, provides guidance on procurement transactions for amounts greater than the simplified acquisition threshold (currently at $100,000) using a non-DoD contract vehicle. The policy revision applies to both direct (i.e. orders placed by DoD) and assisted acquisitions (i.e. contracts awarded or orders placed by non-DoD entities, including franchise funds, on behalf of DoD), using DoD funds. (See also paragraph 6.5 of TMA Guide for the Acquisition of Non-Purchased Care Support, and Appendix D of the GSA FSS Task Order Template).

Appropriate Management Oversight and Use of TMA Non-Personal Services Contracts – This policy, dated August 11, 2004, provides contract guidance and reference information on eleven key contract oversight issues.

Unauthorized Purchases With Government Funds – This policy, dated May 19, 2003, provides guidance on the proper use of appropriated funds and give examples of items that cannot be purchased with government funds.  (Attachments 1 and 2)

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