Conducting Health Care Surveys in the DoD

Q: What is an Information Collection?

A: Information Collections are written verbal reports, applications (forms), schedules, surveys (focus groups), questionnaires, reporting or recordkeeping requirements in any format and collected through any media. They may be internal to DoD, External (from members of the public), or Interagency (between Federal Agencies). For examples of licensed information collections visit the DOD Directive 8910.1 website listed on the back of this brochure.

Q: Why do I need to license the collection?

A: To comply with the requirements outlined in the Paperwork Reduction Act (PRA) of 1980; DoD Instruction 1100.13, Surveys of DoD Beneficiaries; DoD 8910.1-M, Procedures for Management of Information Requirements; DoDI-7750.7 DOD Forms Management Program.

Q: How long does the clearance process take?

A: Standard Processes:

  • OMB Clearance – 120 Days
  • DMDC Review – 30 Days
  • RCS – 30 Days
  • Privacy Statement Review – 7 Days
  • HA/TMA IRB Review and Approval - 1-2 weeks
  • Forms Review & Development – 2-3 weeks

Q: How will I know which process/processes to use?

A: If you think you have an information collection that may need to be licensed, the first thing you must do is contact the Information Control Officer (IMCO) listed on the back of this brochure. He/she will assist you in making the determination and identifying the correct processes and procedures. The IMCO will assist you throughout the process.

Q: Who is responsible for reviewing, approving or denying my request?

A: Officials from TRICARE Management Activity (TMA), Washington Headquarters Services (WHS), Defense Manpower Data Center (DMDC), OMB and or the General Services Administration (GSA).

Q: What happens if I do not comply?

A: Depending on the licensing authority, your information collection can be terminated. Also, the sponsoring activity can be reported through DoD to OMB for failure to comply with the PRA.

WARNING: This is a Department of Defense (DoD) interest computer system. The Military Health System Web Site is the Official Web Presence of the Office of the Assistant Secretary of Defense (Health Affairs) and the TRICARE Management Activity.