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Defense Health Agency

"On October 1, 2013, the Department of Defense established the Defense Health Agency (DHA) to manage the activities of the Military Health System. These activities include those previously managed by TRICARE Management Activity (TMA), which was disestablished on the same date. During the next several months, all TMA websites will change to reflect the new DHA. We appreciate your patience during this transition."

DHA Acquisition Policy and Procedures

DHA Acquisition Policy Letters, DHA Acquisition Directives, DHA Procedures, Guidance, and Information (PGI), and other related information.

The DHA Acquisition Policy Letters, DHA Acquisition Directives (TADs), the TAD companion document the DHA Procedures, Guidance, and Information (PGI), and other related information (e.g., Guides, Forms, Plans, Briefs) are available on this site. These documents are aligned and intended to be used in conjunction with the appropriate Federal Acquisition Regulation (FAR)/ Defense Federal Acquisition Regulation Supplement (DFARS)/ DFARS PGI parts and subparts.

The DHA Acquisition Policy Letters provide policy to DHA Staff. Each letter is identified by the subject and date issued.

The DHA Acquisition Directives (TADs) establish DHA acquisition policy, roles and responsibilities, and provide general procedures for implementing the policy.

The DHA PGI includes detailed procedures for executing DHA policy and those items that do not meet the criteria for inclusion in the TADs. They serve as the "how to" portion of the DHA acquisition policy structure and include guidance for the contracting staff, requiring activities, and program offices as it relates to the functional area of Contracting/Purchasing.

If you have any questions related to the above, please contact a Contract Policy and Pricing Branch (CP&PB) Procurement Analyst. You can contact a Procurement Analyst at 303-676-3985.

FAR / DFARS PART - Title Policy Memo Atch to Memo TAD/PD PGI Guide Forms/
Templates
Plan Briefing
PART 1 - FEDERAL ACQUISITION REGULATIONS SYSTEM
Functional Independence of Contracting Officer 01-01
Rev 000
Board of Review 01-02
Rev 001
201.170-90 Form 1
Form 2
Brief 1
Implementation of Regulations 201.301-90
Contracting Officer Warrant Program 01-03 Rev 000 201.603-3 Template 1
Clause Control 01-04
Rev 000
Plan 1
Legal Review 01-05
Rev 000
201.602 Brief 1
Contracting Officer's Representative Memo 01-06 Rev 000 201.602-2 Template 1
Template 2
Template 3
Plan 1
Atch 1
Atch 2
Atch 3
Unauthorized Commitments (06/23/11) Memo 01-07 Rev 000 201.602-3 Form Brief 1
Brief 2
PART 3 - IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST
Ethics and Integrity in TRICARE Management Activity Acquisitions (06/11/12) Memo Atch
Implementing Processes to Ensure Ethics and Integrity in TMA Acquisitions (03/15/10) w/ 2 Atch Memos Memo
Non-Disclosure Agreement 03-01
Rev 002
203.10 Form 1
Form 2
Brief 1
Safeguarding Release of Contract Documents, Data, and Information to Third Party Entities 03-02, Rev. 000 203.1-90
PART 4 - ADMINISTRATIVE MATTERS
Contract Documents Filing System 04-01, Rev 000 204.8-90 Atch 1
Atch 2
Atch 3
Atch 4
Atch 5
Atch 5a
Atch 6
Atch 7
Atch 8
Atch 9
Atch 10
Atch 11
Atch 12
Atch 13
Annual Representations and Certifications 204.12-90
PART 6 - COMPETITION REQUIREMENTS
Competition Advocate 6.502
Other Than Full and Open Competition - Justification and Approval 06-01 Rev 001 Enclosure 1
Enclosure 2
PART 7 - ACQUISITION PLANNING
Procurement Forecast 07-01 Rev 000 Template 1
Template 2
Acquisition Planning 207.1 Guide Template 1
Template 2
Brief 1
Acquisition Strategy Decision Authority and Acquisition Plan Approval Authority Comparison Chart Chart
PART 9 - CONTRACTOR QUALIFICATIONS
Organizational Conflict of Interest 09-01
Rev 000
209.570-3 Brief 1
PART 10 - MARKET RESEARCH
Conducting Market Research Brief 1
PART 11 - DESCRIBING AGENCY NEEDS
Proper Identification of Service Contractors 211.106
PART 13 - SIMPLIFIED ACQUISITION PROCEDURES
Government Commercial Purchase Card 13-01
Rev 001
213.270
213.301
Guide Brief 1
PART 15 - CONTRACTING BY NEGOTIATION
Vendor Communications Plan Plan 1
Plan 2
Unsolicited Proposals 15-01
Rev 000
(including Encl 1 & 2)
Price Negotiation Memorandum 15-02
Rev 000
Guide Template 1 Brief 1
Source Selection 15-03
Rev 000
including Encl 1)
215.3 PD Encl 2 Brief 1
Brief 2
Resolving Contract Audit Recommendations 15-04 Rev 000 215.406-90
Cost Estimates 15-05 Rev 000 215.404 Guide Template 1 Brief 1
PART 16 - TYPES OF CONTRACTS
Task and Delivery Order Ombudsman 16.505
PART 17 - SPECIAL CONTRACTING METHODS
Assisted Interagency Acquisitions Using Economy / Non-Economy Act Authority (03/10/11) Memo
Procurement Actions for Severable Services [Interagency Agreements with Non-DoD Entities] (06/14/06) w/ 1 Atch Memo Atch
Interagency Acquisition Support - Policy Revision (12/14/04) Memo
Interagency Acquisitions Brief 1
Brief 2
PART 19 - SMALL BUSINESS PROGRAMS
TMA Small Business Programs (09/21/12) Memo
Subcontracting Plan Review 219.7-90 Form 1
TMA Small Business Programs website
PART 24 - PROTECTION OF PRIVACY AND FREEDOM OF INFORMATION
Freedom of Information Act 24-01, Rev. 000 224.203-90
Personally Identifiable Information (PII), Protected Health Information (PHI), and Federal Information Requirement 224.1-90 Atch1
Atch2
PART 32 - CONTRACT FINANCING
Approving Payments under Cost-Reimbursement, Time-and-Materials, and Labor-Hour Contracts (04/14/08) Memo Guide
Demand for Payments 232.610 Template 1
PART 33 - PROTESTS, DISPUTES, AND APPEALS
Agency Level Protests 33-01
Rev 000
233.103-90 PD Encl 1
Disputes and Appeals 233.2
PART 37 - SERVICE CONTRACTING
Acquisition Strategy Decision Authority and Acquisition Plan Approval Authority Comparison Chart Chart
Statement of Objectives Guide
Acquisition of Services 37-01 Rev 000 Guide Template 1 Template 2 Template 3
PART 42 - CONTRACT ADMINISTRATION AND AUDIT SERVICES
Contractor Past Performance Information 42-01
Rev 002
242.15-90
Brief 1
Monitoring Contractor Performance 42-02
Rev 000
242.15-91
Brief 1
Contract Audit Follow-Up 42-03 Rev 000
PART 43 - CONTRACT MODIFICATIONS
Change Review Team Process 43-01 Rev 000 43.102-90 Template
Form
PART 45 - GOVERNMENT PROPERTY
Government Furnished Property 45-01 Rev 000
PART 46 - QUALITY ASSURANCE
Government Contract Quality Assurance 246.470-2
PART 54 - OTHER
Approval of Procurements for Leased Space, Furniture, Equipment and Supplies (06/07/12) Memo
Management Authority for Military Health System Automated Information Systems Acquisitions (08/31/10) Memo
Policy for Supporting Department of Defense Inspector General and Government Accountability Office Audits (06/20/13) Memo Template
Contracting Determinations and Findings/Waivers Guide
Procurement Management Program 54-01 Rev 000 254.200 Template 1
Template 2
Template 3
Template 4
Template 5
Template 6
Brief 1
Common Letters 54-02 Rev 000 254.201 Attachment 2